This an entry level position the Project Assistant will be under direct supervision and training of a Project Engineer or Project Manager. Project Assistant will assist with clerical support for the construction staff while being trained to review plans and other technical documents; answering questions regarding the scope and/or timing of the project; and monitoring costs and project progress. In the meantime, the Project Assistant will be provided the developmental skill with the potential of advancement to Project Engineer.
Leadership and Communication Skills:
- Ability to take instruction and work under a direct supervisor
- Demonstrate a desire to learn, grow, and desire for continuous improvement
- Display a high degree of integrity and social responsibility during the performance of daily responsibilities
- Ability to collaborate with team and manage multiple tasks, produce work on a time sensitive deadlines, while maintaining a positive attitude at all times
- Demonstrate good time management skills with the ability to organize and manage multiple priorities
- Negotiate effectively in all situations; settle differences while maintaining positive relationships
- Create strong morale on his/her team while working to achieve a common goal
- Develop a business judgment in a manner consistent with F&H Company Policy and Procedures
- Ability to adapt behavior to meet the needs of the project to ensure project success
- Provide value to each project through innovation and attention to detail
- Ability to effectively communicate both verbally and written
Technical Skills and Experience:
- Familiarity with contract formats; draft, and issue change order(s) scope to subcontractors with oversight by Project Engineer prior to submission to Project Manager
- Familiarity with scheduling, drawings, and construction sequencing
- Proficient computer skills with the ability to use MS Office with proficiency (Word, Excel, Outlook)
Duties and Responsibilities:
- Provides support to Project Engineer, Project Manager and Superintendent as needed and required
- Assist with the coordination with other trades as necessary, distributes field-use shop drawings, and maintains complete job file, including all logs
- Assist with coordination of the jobsite including procurement of project bonds, insurance, permits and utilities
- Assists Project Manager in developing possible alternative construction schemes and methods for evaluation withrelated cost and time impacts
- Assists in preparing, monitoring, updating and distributing the Master Construction Schedule
- Prepares agenda and documents for distribution for all Subcontractor coordination and Client/Architect meetings
- Prepares all documents for monthly progress meeting with Senior Management
- Assists project team in maintaining equitable and businesslike relationships among Client, Subcontractors, andSuppliers
- Setup of the project in project management software system
- Assists in preparing “Completion Report”
- Assists with obtaining and submitting all guarantees, warranties, operating instructions, and as-built drawings atProject completion
- Prepares, maintains, and distributes Project Directory
- Prepares and tracks all Client and Subcontractor change requests and COs as directed by Project Manager
- Receives, prepares, submits, follows-up, tracks, and distributes all RFIs
- Promotes safety during the performance of all daily project responsibilities
- Forwards punch list items to subs and follows up for estimated and actual completion dates
- Maintain project progress photographs
Education and Work Experience:
High School Diploma or equivalent
Physical Requirements:
Performance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk, hear, stand, climb, balance, stoop, kneel, crouch, or crawl. While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock. The noise in these work environments is usually moderate to very loud.
Note: This is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.