PRIMARY FUNCTION: Perform accounting and clerical tasks related to the efficient maintenance and processing of administration and accounting.
Essential Duties and Responsibilities:
Include the following:
Other duties may be assigned as deemed necessary.
Accounting Duties:
- Receive and track subcontractors insurance
- Update preliminary notice list monthly
- Track and monitor subcontractor releases
- Assemble and mail subcontractor payments
- Fax and/or email correspondence
- Maintain and file contract/account payable files
- Assist with corresponding with vendors and respond to inquiries
- Assist with month end closing
- Assist with entering certified payroll into LCP Tracker
- Assist with reviewing subcontractors certified payroll
- Collect mail from the post office
- Bank deposits
Administrative Duties:
- Answer telephone, screen and direct calls
- Prepare shipments for UPS and Federal Express
- Greet and direct persons entering organization
- Deal with queries from the public and customers
- Provide general administrative and clerical support
- Receive and sort mail and deliveries
- Organize conference and meeting room bookings
- Monitor and maintain office equipment
- Control inventory and order supplies
- Maintain good customer relations with owners, subcontractors, suppliers and employees
Education and/or Experience:
- High School Diploma or equivalent
- One year construction accounts payable or general accounting experience
- Knowledge of general accounting principles
- Knowledge of relevant accounting software
- Proficient in data entry and management
- Intermediate Excel knowledge
Key Components:
- Strong communication skills – verbal and written
- Professional personal presentation
- Customer service focus
- Organizing and planning
- Attention to detail and accuracy
- Initiative
- Reliability
- Judgment skills
- Teamwork
- Stress tolerance
Work Schedule: 40 hours, Monday-Friday work week. Any changes to the schedule or number of hours worked will be as directed by the Controller. Overtime as authorized by Controller.